Team Coordinator

Are you highly organised with a strong attention to detail but also have a creative flair?
Then this could be the role for you! 
Lets start with whats in it for you….

• We can offer full time or flexible working hours, work around your family or personal commitments!
• Attractive salary on offer for the right candidate
• 6 month fixed term contract with HUGE opportunity to extend
• CBD location, very close to public transport and car parkng
• Social and fun environment, morning teas and employee incentives 
• Non-heiarchal and positive “family-like” culture
• Varied team administration role with lots of marketing and graphic design, systems, document management and coordination 

  
About Us
Hugo Personnel is an Australian owned and managed, corporate recruitment agency. Into our third decade of operation, we are proud of our dedicated and passionate team of professionals who work as one to provide exceptional service to clients and candidates.
We recruit across all industries in the broad areas of customer service, administration, marketing, human resources and finance on a temporary, contract and permanent basis.
This opportunity is full time 6 month contract with an opportunity to extend as the role evolves. We can be flexible around the hours of work for the right candidate. The office is located right in the heart of the CBD, very close to public transport.
  
The Role
Reporting to the Managing Director, this is a hands-on support role where you will be the heart beat of our office, supporting the Melbourne recruitment team with administration, marketing and graphic design support as well as ensuring the team run as smoothly as possible.

Bringing a positive energy to everything you do, your responsibilities will include but not limited to:

• Manage candidate registrations, compliance and payroll documentation,
• Process VEVO checks and assist with resume formatting and reference checks.
• Coordinate weekly staff rosters and approved leave with the Recruitment Manager
• Manage internal systems including data migration, implementation, cleansing and profile management in the ATS.
• Maintain office and kitchen supplies, ensure meeting rooms are tidy, handle errands and building management issues
• Bring your creativity to the role! Design Canva posts, invitations, Linkedin and event materials that showcase our brand and culture
• Organise company events, team lunches, and celebrations, including catering, gifting and vendor communication
• Support new employees with systems training and keep guides, manuals, and processes up to date
• Reconcile invoices and follow up on outstanding payments.

  
What will you need to succeed?

• Proven experience in a team administration role with exposure to graphic and design tasks in a fast paced environment
• A creative flair with graphic experience using Canva, Linkedin and social media
• Exposure to campaign software eg. Mailchimp or Active Campaign would be highly desirable
• Excellent attention to detail and the ability to prioritise and work well under pressure
• A mature, warm, and approachable communication style
• Flexibility and a genuine “can-do” attitude to support the wider team
• A proactive, team-oriented mindset and a true love for supporting others

Come join our close knit and energetic team who work hard but also have a lot of fun and laughs along the way.
Interviews will be held immediately.